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Add or edit auto qualify/pre-screener questions for a job posting (including auto reject)

Add or edit auto qualify/pre-screener questions for a job posting (including auto reject)

Step 3 of the Post a Job, Edit a Job, or Duplicate a Job wizard is to add auto qualify questions, also known as prescreener questions, to a job posting. With the auto qualify and auto reject options, you can select pre-made Screener Questions to prescreen applicants, or add your own custom questions.

The Screener Questions list on the left side of the page lists the standard auto qualify options. You can also add your own custom questions, and reject applicants automatically based on their responses to your custom questions. You can use these custom screener questions to broadly assess the applicants for your job postings.

To set up auto qualify options (including auto reject)

  1. To add auto qualify questions for a new job posting, on the  Jobs page, select Post a job to start the Post a job wizard. Complete Steps 1 and 2 and select Continue.

    Or, to edit auto qualify questions for an existing job posting, on the  Jobs page, find the job posting you want to edit and select Edit, and then select Edit for the Auto Qualify section.

  2. On the left, from the list of default Screener Questions, turn on any questions you want to use. Also specify if answers from applicants are required in order for job seekers to submit their applications.

    List of default screener questions with Active and Required selections for each question, and a section to add custom screener questions.

  3. On the right, you can add one or more custom questions.

    Only custom questions can be used to auto reject applicants.

    Custom questions must not be discriminatory or illegal, personally invasive, or otherwise violate the Terms of Service.

    1. Select Add Question.

    2. Type the question in the text box.

    3. Select Required or Optional for the question.

    4. Select the answer type. If you want to use this question for auto reject, the answer type must be either Dropdown or Checkbox.

      • Single line text – The applicant will be prompted with a single-line text box to answer the question. There’s nothing else you need to do.

      • Paragraph text – The applicant will be prompted with a multi-line text box to answer the question. There’s nothing else you need to do.

      • Dropdown – The applicant will be prompted with a dropdown list to select from to answer the question. In the Possible answers text box, enter the first possible answer, select Add answer, add the second answer, and repeat as needed. To re-order items, drag them by the dots to their left.

      • Number – The applicant will be prompted with a text box that expects a numeric response. There’s nothing else you need to do.

      • Checkbox – The applicant will be prompted with a set of checkboxes to select from to answer the question. In the Possible answers text box, enter the first possible answer, select Add answer, add the second answer, and as needed. To re-order items, drag them by the dots to their left.

    5. To specify the disqualifying answer for dropdown or checkbox answer types, select the flag on the far right of an answer field (the flag turns red when selected). Disqualifying answers are used to configure auto reject in Step 4 below.

      You can have more than one disqualifying answer for a question.

      Section of the screen showing how to flag an answer as a disqualifying answer (set the red flag)  for a screener question, wiith a callout to the red flag.

    6. Select Add Question to finish and add the question to the job posting.

    7. Repeat steps a—f as needed to add more auto qualify questions.

      Section of the page showing a completed custom screener question: the question text, Required or Optional selection, the answer type, and possible answers.

  4. To set up auto reject options, select Set Up Auto Reject.

    Automatically rejected applicants will be set to the Not Interested status and a Rejected email notification will be sent to the applicant. You will still be able to view these applicants. See Reconsider a rejected applicant for more information.

    Section of the page showing two custom screener questions and a callout to the Set Up Auto Reject button.

    1. Review the list of Disqualify question(s) to ensure that your custom questions are set with with the correct disqualifying answers.

    2. Select Yes to enable auto reject based on the questions and answers. Select an email template for the automatic rejection email that is sent to rejected applicants.

    3. Select Save.

    Auto Reject Applicants dialog box showing two disqualifying questions and the selections for the auto rejection workflow: send rejection email and the email template to send.

  5. Select Preview to open a panel that shows how the screener questions will be presented to applicants. To close the preview panel, select x in the upper-right corner.

  6. When ready, select Save & Preview if you are done editing your job posting, or select Continue to progress to Step 4 of the wizard. See Add or edit a workflow for a job posting.

 

Last updated: April 11, 2022
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